Top 10 Backups Solutions For Google Workspace

In the digital age, data security and integrity are crucial, especially for services like Google Workspace which is utilised by businesses worldwide for its robust capabilities. As critical as Google Workspace is to daily operations, it’s essential to have a reliable backup solution in place to protect sensitive data against loss due to accidental deletion, cyber-attacks, or other unforeseen events. Our guide highlights the top backup solutions available for Google Workspace users, specifically tailored to an Ireland-based audience with a focus on UK formatting. By the end of this article, you’ll understand not only which tools are leading in 2025 but also how to enhance your Google Admin tasks and why backing up your Google Workspace data is vital.

Overview

With Google Workspace being a cornerstone of productivity for many businesses, selecting the right backup solution is pivotal. A misstep here could mean significant setbacks in case of data breaches or losses. This article presents a careful curation of the top backup solutions available, focusing on their unique features , reliability, and cost-effectiveness. Each solution has been evaluated based on functionality, user-friendliness, and integration capabilities to ensure it complements Google Workspace seamlessly.

Given the rise in remote working in recent years, maintaining data security while ensuring easy retrieval when needed has gained unprecedented importance. Leveraging the right solution can lead to a substantial reduction in manual intervention required during data recovery processes, thus allowing businesses to operate with peace of mind.

How We Choose

Our selection process involved rigorous evaluations, including user feedback , performance benchmarks, and integration efficiency with Google Workspace. The solutions were compared on their ability to offer automated backups , data recovery speed, and security protocols in place to prevent unauthorised access. We also considered the cost to value ratio for each solution to ensure enterprises get the most for their investment.

A significant criterion was the support for compliance with local regulations, ensuring that these solutions cater well to businesses operating in Ireland. Additionally, user support services and training resources were assessed to ensure that these solutions not only protect data but also empower the users to manage their backups effectively.

Leading Google Workspace Backup Solutions for 2025

Spanning Backup

Spanning Backup provides a robust, user-friendly platform that ensures critical data protection with automated daily backups . With its advanced encryption features, Spanning keeps your data secure and offers a comprehensive activity audit trail for compliance needs. It integrates seamlessly with Google Workspace, providing real-time alerts to keep administrators informed of any issues.

A notable feature is its easy-to-use interface that allows users to perform data migration tasks effortlessly. This solution also provides unlimited storage on the cloud, allowing businesses to store significant volumes of data without worrying about capacity limits. With their dedicated support team, resolving any queries or issues is a swift process.

Backupify

Backupify is known for its reliability and robust data recovery options . The platform offers automated backups multiple times a day, ensuring minimal data loss window. Backupify supports both small-scale businesses and large enterprises, offering flexible plans to suit different needs and budgets.

Key features include one-click restore options and comprehensive search capabilities within backed-up data, making it simple to retrieve anything from individual files to entire user accounts. Backupify also excels in offering excellent customer support, ensuring businesses can handle their data without any stress.

Afi.ai

Afi.ai stands out due to its AI-powered backup technologies for Google Workspace. With features like instant recovery, anti-ransomware capabilities, and automated threat detection, it ensures data is both safe and easily retrievable. Afi.ai also offers exceptional scalability , easily accommodating growing data needs.

What sets Afi.ai apart is its incredibly intuitive interface that enhances user experience. The solution also utilises machine learning to ensure repeated tasks are optimised over time, thereby further increasing efficiency and utility for its users. Its compliance support ensures that Irish businesses meet relevant data protection standards effortlessly.

SysCloud

SysCloud provides comprehensive Google Workspace data protection, complete with automated, unlimited backups . It offers proactive domain monitoring to detect any security risks like malware attacks or insider threats, enhancing overall data security for businesses.

This platform boasts a variety of compliance templates to streamline meeting industry standards, a critical aspect for companies handling sensitive data. The granular restore capability allows specific data recovery without disrupting ongoing operations, making SysCloud a preferred choice for many.

CloudAlly

Aimed at businesses prioritising cost-effective solutions , CloudAlly offers affordable and straightforward data protection services. With no storage limitations, CloudAlly provides genuine value through unlimited cloud storage and easy recovery processes.

The platform supports legal compliance needs by maintaining detailed records and offering tools that simplify data searchability and retrieval. This makes it a preferred solution for legal and compliance-driven sectors, looking to safeguard their data effectively while managing costs.

Keepit

With Keepit , businesses gain access to one of the most stable backup solutions available for Google Workspace. Known for its reliability and ease of use , Keepit offers automated backups and guarantees security along with very high uptime and accessibility.

The service is designed to cater to businesses with high data volume needs, facilitating easy and rapid data restoration processes. Keepit also supports multiple data retention policies, allowing for better alignment with specific regulatory requirements .

CubeBackup

For businesses relying on hybrid storage options, CubeBackup provides seamless backup solutions across platforms like Google Drive, Calendar, Contacts, and more. It supports both cloud and local storage ensuring flexibility in data management.

CubeBackup excels in providing low-kilobyte restoration processes and ensuring data integrity with vigorous encryption methods. It allows organisations to set custom backup frequencies and data retention policies, suiting their tailored needs succinctly.

Spin.ai

Spin.ai is acclaimed for offering a comprehensive cloud security suite alongside its backup solutions. Specialising in ransomware protection and data defence against threats, Spin.ai protects Google Workspace environments with ease.

The platform offers efficient recovery processes and insightful analytics that allow admins to monitor data activity consistently. Its holistic approach, combining security with backup, reduces the dependency on multiple platforms for protecting business data.

Druva inSync

Druva inSync is recognised for its scalability and rich feature set aimed at comprehensive data protection for Google Workspace. Its disaster recovery processes and regular backup options provide options for full-spectrum data retention strategies.

Druva’s ability to offer in-depth compliance management and its efficient snapshot recovery options make it a suitable choice for enterprises focusing on robust data governance. With user-friendly dashboards, managing and overseeing the workspace data turns into a seamless experience.

Enhance the Efficiency of Google Admin Tasks

AvePoint Cloud

AvePoint Cloud enhances the Google Workspace experience by providing tools that automate redundant admin tasks, making data management both easier and more secure. Its platform centralises various processes, ensuring reduced downtime through its intelligent automation approaches.

With its focus on data integrity and streamlined operations, AvePoint Cloud is especially beneficial for teams handling large volumes of data and requiring effective collaboration tools. It also supports strong governance capabilities, helping IT teams maintain a robust oversight on data usage and access.

Why It’s Important to Backup Google Workspace Data

The importance of backing up Google Workspace data cannot be overstated. With instances of data breaches and accidental deletions continually rising, having a comprehensive backup allows organisations to safeguard their information and ensure business continuity.

Moreover, backups are critical for compliance purposes, particularly for companies operating under strict data protection regulations. Regular and secure backups offer peace of mind and allow businesses to focus on growth without the constant fear of data loss.

Preventing Data Leakage During External Google Workspace Backups

When performing external backups, preventing data leakage must be a priority. Adopting end-to-end encryption and robust access controls can significantly reduce risks associated with data breaches during such processes.

Additionally, fostering a culture of security awareness and conducting regular training sessions on data protection can ensure that sensitive data remains secure. Employing reliable backup solutions that adhere to stringent security standards reduces potential vulnerabilities significantly.

Get Started for Free

Many of these backup solutions offer free trials , allowing businesses to test features and determine the most suitable option for their needs without immediate financial commitment. Utilising these trials can provide direct insight into the user experience and overall platform efficiency.

Starting with free options allows organisations the flexibility to scale over time while also ensuring that the chosen solution aligns perfectly with their operational requirements and data management strategies.

In Brief

FAQ

How do you backup your Google Workspace?

Backing up your Google Workspace can be done in a few different ways:1. Third-Party Backup Solutions: Use a third-party service specifically designed for backing up Google Workspace. These solutions often automatically back up emails, Drive files, and other Google Workspace data to secure cloud storage or local storage.2. Google Takeout: Use Google Takeout to manually export and download your data from various Google services like Gmail, Google Drive, and more. This isn’t automated but allows you to store data locally.3. Scripts and APIs: If you have technical expertise, you can create custom backup solutions using Google Workspace APIs to automate data download and storage.4. Copy Data Locally: Regularly copy important files from Google Drive to your computer or an external hard drive.Choose the method that best fits your needs, budget, and technical capabilities.

Does Google have a backup tool?

Yes, Google offers backup tools. For Android devices, there’s the “Google One” app, which allows you to back up your phone data, including photos, videos, contacts, and more, to the cloud. For Google Workspace and other services, Google provides tools to back up data like Gmail, Google Drive, and Google Photos. Additionally, third-party applications use Google’s API to offer backup solutions for Google’s services.

What is the best backup for Google Drive?

The best backup for Google Drive is generally considered to be a combination of using another cloud storage service, like Dropbox or OneDrive, and regular local backups on an external hard drive. This way, you have both online and offline copies of your important data, providing an extra layer of protection. Backup software like Backup and Sync by Google (now part of Google Drive for desktop) or third-party tools like Insync can also help manage backups efficiently.

Does Google Workspace need to be backed up?

Yes, Google Workspace should be backed up. While Google does offer some level of data redundancy and protection, backing up your data provides an extra layer of security against accidental deletions, data corruption, or other unforeseen events. It ensures you can recover important information if needed.